Privacy Policy

Assessment Systems Privacy Policy

1. Preamble

Assessment Systems International and all of the companies in the Company Group, each of which is a separate legal entity (hereinafter “ASI, we, us”) understands that you care how information about you is used and shared, and appreciates your trust that ASI will do so carefully and sensibly. ASI is committed to the security, availability, confidentiality, and processing integrity of all information collected. This Privacy Policy is applicable to all ASI’s online platforms, including its commercial websites and application products, administrative tools, assessment portals, surveys, and subscription pages. As a result, by visiting any of ASI’s websites you are accepting the practices described in this Privacy Policy.

The aim of this Privacy Policy is to provide you with important information about how we process your personal data when you use any of our websites, particularly important information pursuant to Regulation (EU) 2016/679 (“GDPR”).

2. Information Processing

ASI collects information and personal data from the users when they create their account for the Websites, when they request copies of publications, seek additional information regarding our services or employment opportunities, or register for conferences and other ASI-sponsored events. Some of ASI’s registration, enrollment, account setup and other forms may ask users to give us their personal data, subject areas of interest and/or demographic information. ASI may use this personal data (your name, address, e-mail address, phone number, subject areas of interest, etc.) to tailor the visitor’s experience at our websites, contact you if requested or, if applicable, to assess candidacy and qualifications for employment with ASI. collects information from the users when they create their account for this Website, when they request copies of publications, seek additional information regarding our services or employment opportunities, or register for conferences and other ASI-sponsored events. Some of ASI’s registration, enrollment, account setup and other forms may ask users to give us contact information, unique personal identifiers, financial information, subject areas of interest and/or demographic information. ASI may use this data to tailor the visitor’s experience at the Website or, if applicable, to assess candidacy and qualifications for employment with ASI. Any personal information that you provide, such as your name, address, e-mail address, phone number, subject areas of interest, etc., allows ASI to inform you about updates to the service and to notify you about other products and services offered by ASI that may be of interest to you. We will not sell, share, or rent or otherwise make available any of that information to other parties, except that we may disclose the information to third parties who perform services on our behalf and have a need to access the information in connection with those services. Individuals that subscribe to e-mail newsletters are given the opportunity to opt-out of receiving communications from us at the points where we request information. You may also feel free to contact us as indicated below.

2.1 Using our websites

When you use our websites we process your technical data for technical provision of our websites and providing information about our tools, services and solutions, and understand your interests. We process your technical data in accordance with Article 6(1)(f) of the GDPR.

2.2 Contact, registration for events and free login pages

When you contact us (by using any of the contact forms on our websites) we process your technical data and your contact details where you have so requested (for example: “Contact us”, Request a free login”, “Apply for an event”) and to allow you to download materials relevant to your interest. We process your technical and contact data in accordance with Article 6(1)(f) of the GDPR. For better user experience and safer communication we use HubSpot as an unaffiliated service provider (you can find more information on their data privacy and legal compliance on the following link: https://legal.hubspot.com/privacy-policy We will not process your personal data any longer that is needed to and your personal data will be erased automatically from our systems and from HubSpot database after a reasonable period of time (you may request more information about our retention periods from our Data Protection Officer on the following email address: dpo@asystems.as.

2.3 Careers

If you voluntarily apply to any jobs on our websites we process your technical data, contact details and your history of employment (sent to us directly via email) to facilitate your application. We process your personal data in accordance with Article 6(1)(b) of the GDPR.

2.4 Newsletter

If you give us your consent to receiving our newsletter and/or promotional materials (this may include invitations to seminars, workshops and other events as well as surveys or other communications relating to the various services offered by ASI worldwide) we will process your technical data and your contact details. You will be able to withdraw your consent to receiving our newsletter and/or promotional materials at any time by simply clicking on the unsubscribe link in the newsletter or sending us an unsubscribe request to marketing@asystems.as. We process your personal data in accordance with Article 6(1)(a) of the GDPR. We use MailChimp to send our email newsletters. By signing up to receive our email communications, you agree to the transfer of data to MailChimp. You can find more information about their data privacy on the following link: https://mailchimp.com/legal/privacy/.

We will not sell, share, or rent or otherwise make available any of your personal data to other parties, except that we may disclose the information to third parties who perform services on our behalf and have a need to access the information in connection with those services. Individuals that subscribe to e-mail newsletters are given the opportunity to opt-out of receiving communications from us at the points where we request information. You may also feel free to contact us as indicated below.

3. International Transfer of Information

ASI is an international organization, information collected on our websites or through other means may be transferred from time to time among the ASI offices or personnel, including offices located outside the European Economic Area, and our websites may be viewed and hosted anywhere in the world, including countries that may not have laws regulating the use and transfer of personally-identifiable data. ASI complies with General Data Protection Regulation 2016/679 (“GDPR”) and assures that no Personal information of our Users will be sent to third party outside the ASI group of companies, only if (a) you consented to such international transfer and hosting of such information, or (b) you have been informed and accepted that data transfer by reading our Privacy Policy. We only share your personal data where necessary for the purpose of processing.

ASI and affiliated companies in the company group are the primary recipient of your personal data. We may share your personal information with unaffiliated third parties who perform administrative, marketing, professional or technological support functions for our websites and we have agreements with, namely MailChimp, HubSpot and Google. ASI and affiliated companies in the company group may be required to disclose personal information by law or legal processes. We reserve the right to contact appropriate authorities when activities that are illegal or violate our policies occur on our website. may collect the e-mail addresses at the point of subscription, of users who wish to receive e-mail notification of publications and press releases in identified subject areas of interest, and of those who send us e-mail messages or express interest regarding our services or employment opportunities, or register for conferences and other ASI-sponsored events. We will not, however, share any e-mail addresses with any third party or send unsolicited e-mail to any of the addresses we collect, except in very limited circumstances as set forth in this policy.

4. Cookies and Non-cookie Tracking Technologies

ASI may use browser cookies on our websites to keep track of your visits. A “cookie” is a small amount of data that is sent from a Web server to your browser and stored on your computer’s hard drive. Use of cookies may allow ASI to provide a higher quality, more relevant, customer experience. Use of cookies may also allow ASI to automate entry into password protected portions of the websites so that you will not need to re-enter your password each time you visit our Websites. We may also use cookies to track which areas of the websites are most popular with our users and to further ASI’s understanding concerning overall use of the site. With most Internet Browsers, you can erase cookies from your computer hard drive, block all cookies, or receive a warning before a cookie is stored on your computer. Please refer to your browser instructions or help screens to learn more about these functions and how to use them. Please be advised that certain sections or functionalities of websites may be inaccessible to you if your browser does not accept cookies. For more detailed information on how to control cookies you may wish to visit www.allaboutcookies.org.

Some cookies we use are from third party companies, such as Hubspot and Google to provide us with web analytics and intelligence about our sites. These companies use programming code to collect information about your interaction with our sites, such as the pages you visit, the links you click on and how long you are on our sites. For more information on how these companies collect and use information on our behalf, please refer to their privacy policies: Hubspot at Hubspot Privacy Policy and Google at Google Privacy Policy. ASI’s Websites use Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the websites (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. By using this Website, you consent to the processing of data about you by HubSpot and Google in the manner and for the purposes set out above. For more information about Google Analytics please click on the following link: https://support.google.com/analytics/answer/6004245.

ASI may also use web beacons (including conversion pixels) or other technologies for similar purposes as above and we may include these on our websites and in our newsletter and/or promotional materials, to determine whether messages have been opened and links clicked on. Web beacons do not place information on your device. MailChimp uses this technology in our newsletters. For more information about web beacons please read their Privacy Policy.

5. Security Processes

ASI has in place technological and operational security processes designed to protect personally identifiable information from loss, misuse, alteration or destruction. Only authorized employees and contractors will have access to any data provided by you, and that access is limited by need. Each employee or contractor having access to any personally-identifiable information is obligated to maintain its confidentiality. Although we take steps that are generally accepted as industry standard to protect your personally-identifiable information, ASI cannot guarantee that your personally-identifiable information will not become accessible to unauthorized persons.

6. External Links and Plugins

ASI is not responsible for the privacy practices or the content of any non-ASI websites to which we provide external links and/or plugins (generally for social media) from our websites. When you click on this, your personal data will be shared with the relevant external site. Once you leave this website, the processing of your personal data is no longer regulated by us nor governed by this Policy. Where you click on a social media plugin (indicated by the relevant symbol), personal data is shared with that entity. It is generally your IP address, information about the directing site, and, where you remain automatically logged-in on your device to the social media site, they will collect information about your profile. Clicking on external links and plugins is entirely voluntary; therefore, if you do not wish for your personal data to be processed in this way, you do not have to click on these links.

7. Data Retention

We only store your personal information for a period reasonable for our purposes of processing and/or for a period of time that is required of us by the laws applicable in your local area. We do not process your data any longer than we need to.

If you would like more information about our retention periods, please contact our Global Data Protection Officer on the following email address: dpo@asystems.as.

8. Controlling your Personal Data

ASI will not transfer your personal data to third parties (other than any external parties referred to in section 2 above) unless we have your permission or are required by law to do so. You are legally entitled to request details of ASI’s personal data about you. To confirm whether your personal data is processed in our systems or to access your personal data, please email your request to dpo@asystems.as.

9. Rectification, Erasure, Restriction of Processing or Data Portability

In order to confirm that your personal data is accurate and current or to request rectification, erasure, restriction of processing or a readily portable copy of your personal data, you can contact us as indicated below.

10. Complaints

If you are concerned about an alleged breach of privacy law or any other regulation, contact us as indicated below. An ASI Privacy Officer will investigate your complaint and provide information about how it will be handled.

If you are not satisfied with how we resolved your complaint, you have the right to complain to your country’s data protection authority. You can also refer the matter to a court of competent jurisdiction.

11. Changes to Privacy Policy

ASI reserves the right to change the terms of this Privacy Policy from time to time by posting an updated Privacy Policy. We encourage you to review this Privacy Policy periodically for any changes or updates.

12. Use of ASI Websites

Your use of our websites is voluntary. If you do not wish for your personal data to be processed in the above mentioned ways, you should not continue to use our websites. Your access to and use of our websites are subject to certain terms and conditions, which are summarized in our Terms and Conditions.

13. Contact Us

If you have any questions about this Privacy Policy, or ASI’s collection and use of information, please contact us on our webform or write us an email to dpo@asystems.as.

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